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Macquarie University Research Data Repository

About

Macquarie University's Institutional Research Data Repository (RDR) allows researchers to upload, publish, search and download research data. The RDR promotes collaboration, data sharing and discovery amongst researchers globally according to FAIR data principles.

The RDR is based on Figshare for Institutions, which has been specifically tailored to suit the needs of the Macquarie University research community.

Key benefits for researchers include the ability to:

  • Access research data online from anywhere in the world.
  • Assign Digital Object Identifiers (DOI) for public research outputs, enabling citations and preserving access.
  • Enhance discoverability, enabling collaborative research.
  • Share research files privately with collaborators.
  • Manage private and public research datasets.
  • Embargo research files.
  • Apply Creative Commons or other appropriate licenses to define terms of re-use.
  • Upload any file type and visualise it in the browser for a variety of formats.
  • Comply with funder and publisher requirements to make data open.
  • Comply with Macquarie University research data management policies, standards and codes.
  • Participate in a quality-assured and supported data management process that compliments and smoothly aligns with the research project lifecycle.
  • Enhance a researcher’s public profile with dataset statistics and demonstrate the impact of their research.

Features

The RDR takes the easy-access, data archiving and publishing capabilities inherent in the Figshare platform and complements them with integrations and automations and additional security features that are all relevant to the research context at Macquarie. Highlights include:

Two Factor Authentication

Linked Research Context

Built-in Collaboration

FAIR Data Self Assessment

Review Record

Enhanced Researcher Profile

Enhanced Metadata

Linkage to External Repositories

Managed Project Storage

Support for Sensitive and Highly Sensitive Data

 

To request assistance on RDR features, refer to Contact & Support.

Two Factor Authentication

Two-Factor Authentication or 2FA uses a double-step login process and is mandatory when accessing the repository.  This extra level of security helps prevent unauthorized access to your dataset items, even if your primary login credentials become compromised. 2FA is particularly important when working with sensitive and highly sensitive data.

On initial login, Macquarie users will be provided with several 2FA options. Please contact the Macquarie IT Service Desk if you need assistance when setting up 2FA.

Linked Research Context

The University has integrated the RDR with the University's Research Management System (Pure RMS). This allows public RMS project information on which you are the principal investigator to be automatically synchronized into your own project area within the RDR.  This integration provides a number of benefits, including:

  • Easy data provenance. You can create your data item within the context of your project and immediately access RMS project contextual information when uploading and describing your data. For more information, see enhanced metadata Title and Description fields.
  • Easily link your data back to your RMS project portal page. If you want to provide an even fuller context for your data, you can use your data item’s metadata to link (permanent URL) to your relevant RMS project. This means that anybody browsing your dataset on the RDR website / DOI landing page can quickly navigate to your public RMS project record and visit your public profile. For more information, see enhanced metadata Research Project Reference field.

The integration between Pure RMS and Figshare RDR is described in the following diagram.

 
  Diagram

Description automatically generated

 

 

 

Built-in Collaboration

The RDR has been set up to automatically invite your Macquarie-based RMS project partners to collaborate on uploading and publishing your project’s data.  Collaboration with external researchers is also achievable and is just a few clicks away using standard Figshare features. As project owner you will always maintain full control over who you collaborate with and any data you upload to the RDR.

FAIR Data Self-Assessment

You can self-assess datasets you upload to the repository for 'FAIRness'  using the ARDC Fair Assessment Tool, and record your self-assessment as part of your dataset’s metadata prior to publication. For more information, see enhanced metadata ARDC Fair Self-Assessment Summary field. FAIR self-assessment is optional.

Review Record

You can keep track and publish the quality reviews that have been conducted on your data. Listing the reviews that have been undertaken provides assurance to potential downloaders that your data is high quality. Once you have created the metadata record for your data, you can use the Q/A Review multiple selection field to nominate that one or more reviews have taken place. Supported reviews include:  peer review; departmental review; and institutional review. For more information, see enhanced metadata Q/A Log field.

Enhanced Researcher Profile (Coming Soon)

Published datasets you have uploaded or on which you are nominated as an author or co-author are automatically listed on your Researcher Profile on the Macquarie University research portal, alongside your other research outputs. The listing will include a link to your dataset’s DOI so that anyone viewing your profile will be able to quickly navigate to the repository, access the description of your dataset, and download the data (if it is published openly), or request download. Listing your published datasets enhances your research profile as well as that of your research project.

Enhanced Metadata

Metadata enhancements have been made to the RDR above and beyond what is available in the basic institutional Figshare platform. These enhancements make it easy for data uploaders to provide provenance for their datasets and to assess and manage the quality of the data being uploaded. The enhancements will be visible to guest users who view the RDR’s published datasets, allowing them to make informed decisions about the usefulness of the data for further research. For more information, see enhanced metadata

Linkage to External Repositories

As an extension of the Linked Research Context feature, you can also use the Research Project Reference field to link your data to your Macquarie OSF project,  general OSF project or other external project. This means that anybody browsing your dataset on the RDR website / DOI landing page can quickly navigate to all your projects that relate to the published data, both internal and external to the University.

Managed Project Storage

When you decide to upload your data to an RDR project that has been synchronised from Pure RMS, you will be automatically allocated storage to house and share the data. Should the data’s storage requirements go beyond the initial allocation, you will be able to easily request additional storage within the RDR. The uploaded data will be managed and supported by a team of Macquarie data stewards for its lifespan and according to its sensitivity.

Support for Sensitive and Highly Sensitive Data (Coming Soon)

Macquarie is working with Figshare to provide full support for hosting normal, sensitive and highly sensitive data. When you upload your data, you will need to specify its sensitivity according to the Macquarie University Research Data Management Policy. This will ensure your data is managed appropriately throughout its lifespan, with particular emphasis on:

  • Conformance with ethics approvals.
  • How visible the data and the metadata is to others, both internal and external to the university.
  • How the data may be shared – open or mediated access.
  • Who has authority to access and download the data.
  • To where the data may be downloaded.
  • Assignment of an appropriate licence to use the data.

FAQs

General

What is the difference between figshare.com and figshare.mq.edu.au?

Why should I use Macquarie University's RDR (figshare.mq.edu.au) instead of figshare.com to publish my data?

 

Accessing the Research Data Repository (RDR)

How do I access the RDR?

Who can login to the RDR?

What is Two Factor Authentication (2FA), and how can I authenticate myself?

How can I switch my choice of 2FA authenticator app?

Projects

What is a ‘Project’ in the data repository?

Which Pure RMS Projects are synchronized to the RDR?

How often is Pure RMS Project metadata synchronized to the RDR?

What is the best way to create a new RDR project?

My RDR project already has information pre-filled into the Description field. Where is this information coming from, and can I add to it or edit it?

Uploading your data

How should my data be structured before I upload it?

How do I upload and publish a dataset?

What item types can I upload to the Research Data Repository?

Can I upload other item types or documents, e.g. software, to the repository? 

Can I upload large files? 

Can I Upload Sensitive and/or Highly Sensitive Data to the Repository? 

Data Publishing

What are the publishing review criteria?

What is FAIR data?

What is FAIR Self Assessment? 

What is the Data Sensitivity field for? 

General

What is the difference between figshare.com and figshare.mq.edu.au?

figshare.com is an online, general-purpose repository platform that allows any user to upload, manage, and share their research outputs. figshare.mq.edu.au is Macquarie University’s research data repository (RDR). It is a specialised implementation of figshare.com, dedicated and tailored to the needs of Macquarie University-based researchers. For more information, refer to RDR Features.

Why should I use Macquarie University's RDR (figshare.mq.edu.au) instead of figshare.com to publish my data?

The RDR is specifically tailored to research at Macquarie University and implemented with additional features that help you as a Macquarie-based researcher generate high-quality, discoverable data outputs. Benefits of this include: 

  • Direct coupling with Macquarie University’s Research Management System (PURE RMS), which allows datasets to be augmented with additional contextual information. 
  • A team of experts who will curate your datasets and advise you on improvements to get the most out of your data. 
  • Built-in compliance with Macquarie University “Research Data Management Policy” when publishing data.
  • Built-in alignment with FAIR data principles. 
  • The ability to upload and publicise sensitive and highly sensitive datasets. 
  • Long-term management of your data assets by Macquarie University. 

For more information, refer to RDR Features.

Accessing the Research Data Repository (RDR)

How do I access the RDR?

The Research Data Repository is located at https://figshare.mq.edu.au

There are two main elements to the data repository: the public data discovery portal, and the private researcher pages.  

Anyone can access the public discovery portal and use it to browse and download datasets published by researchers from Macquarie University.  

To log into the private researcher pages as a member of Macquarie University, click on the 'Log in' link in the top right corner of the screen and then provide your Macquarie University credentials. You will be asked to complete 2FA authentication at this point, after which you should now be logged into the repository.  

Who can login to the RDR?

All Macquarie-based research staff and students (HDRs only) should automatically have an account on the RDR and need only log in with their normal Macquarie credentials to gain access to the repository.

What is Two Factor Authentication (2FA), and how can I authenticate myself?

Two Factor Authentication, or 2FA, is a double-step login process used to access the data repository. This additional login step helps protect your account and prevents malicious access to your uploaded dataset items. 2FA authentication is mandatory for accessing the RDR. 

To set up 2FA for your account, you are required to install a 2FA authenticator app, such as Google Authenticator or Okta Verify, on your mobile phone (e.g. through the Android Play Store or Apple App Store).  If you do not access to a mobile phone, contact OneHelp support.

After you install the authenticator app, open it and follow the instructions to add the data repository to your list of accounts. Authenticator apps typically follow a similar setup procedure: 

  • begin by scanning a QR code associated with your Macquarie account.  
  • From then, each time you log into the data repository, it will ask you for a numerical code.  
  • Open up the authenticator app to view the randomly generated code or number, and type this into the authentication of the repository to gain access. 

How can I switch my choice of 2FA authenticator app?

There are multiple 2FA authentication options that you can use in order to log into the data repository. If you have already set up a specific authenticator service, but would now like to switch to a different authenticator, e.g. to switch from Google Authenticator to Okta verify, you will need to raise a OneHelp ticket.  

 

Projects

What is a ‘Project’ in the data repository?

The figshare platform natively supports collaboration projects; these are a key feature of Macquarie University’s RDR implementation. RDR projects let you put your uploaded datasets into context with the actual research that produced them. Research project information is synchronised from Macquarie University’s Research Management System (Pure RMS) into the RDR. In addition, any contributors on a Pure RMS project will be invited to collaborate with you within the RDR on uploading and publishing datasets.

Which Pure RMS Projects are synchronized to the RDR?

Every active, public research project which is in Pure RMS will have a collaboration project created for it in the RDR and regularly synchronized. If you are the Primary Chief Investigator for an active, public project in RMS, you will also be the owner of a collaboration project in the RDR.

How often is Pure RMS Project metadata synchronized to the RDR?

Pure RMS project metadata is auto-synchronized to the RDR in the early afternoon of each business day. Only Pure RMS projects whose metadata is has changed since the previous business day will receive new data. If you want to utilize changes to Pure RMS project metadata in the RDR, you should therefore make metadata changes to your Pure RMS project record in the morning so that they are available in the RDR in the afternoon.

What is the best way to create a new RDR project?

To best make use of Macquarie’s repository features, new RDR projects should be firstly created in Pure RMS and synchronized to the RDR. There are two ways a Pure RMS project is created:

  1. If you are awarded a grant, then Pure RMS will automatically create the project on your behalf.
  2. You can create a Pure RMS project.

Not all Pure RMS projects are synchronized to the RDR – refer to the FAQ Which Pure RMS Projects are synchronized to the RDR?

My RDR project already has information pre-filled into the Description field. Where is this information coming from, and can I add to it or edit it?

The Title and Description metadata fields of your RDR project is being synchronized from its master Pure RMS project. You can make changes to both the Title and Description fields of your RDR project, but there are implications. The synchronization process treats the Title and Description fields slightly differently:

  • Title field.  The Pure RMS synchronization of the Title field to the RDR project will over-write any local changes you make to the RDR Project’s Title field.
  • Description field. The Pure RMS synchronization maintains a concept of above and below the line in the Description text. Any text “below the line” will be synchronized and overwritten from the Description field of the master Pure RMS project. If you want to make local changes to the Description text of your synchronized RDR project which will not get overwritten, ensure you make these changes “above the line”.

Uploading your data

How should my data be structured before I upload it?

Coming soon.

How do I upload and publish a dataset?

After logging in to the RDR, refer to the Uploading a Dataset RDR how-to guide.

What item types can I upload to the Research Data Repository?

The RDR is predominantly focused on the upload and publishing of research datasets, but will also accept presentations, figures/images, media files, as well as information describing physical objects.  If you want to upload

Can I upload other item types or documents, e.g. software, to the repository?

If you would like to upload other types of research output, please make a request through OneHelp.

Can I upload large files?

Figshare advises that problems with large file uploads in the interface are usually a combination of browser / internet capacity. They recommend that users make use of the ftp uploader or API for large file uploads, or when experiencing slow uploads in the interface: https://help.figshare.com/article/upload-large-datasets-and-bulk-upload-using-the-ftp-uploader-desktop-uploader-or-api 
If upload issues persist, please raise a ticket with Macquarie OneHelp.

Can I Upload Sensitive and/or Highly Sensitive Data to the Repository? Currently you cannot, and should not, upload sensitive or highly sensitive data into the data repository. This is a feature that will be coming soon. However, if you have the requirement to upload such data now, then please get in touch to discuss your requirements further.   

Data Publishing

What are the publishing review criteria?

When you press the Publish button on a dataset or collection item, your item will be submitted to an institutional review team who will review it prior to a DOI is generated. Review guidelines include: 

  • Data ownership is established and the data uploader is licensed to publish the data.
  • The sensitivity of the data is correctly specified according to Macquarie’s research data management policy.
  • Whether the uploaded data and metadata conform with the research project’s data management plan (DMP). (Reviewers will need access to the project’s DMP.) 
  • If the data is to be embargoed, whether the embargo period is in line with the DMP. 
  • Completion status of the data’s metadata, including  enhanced metadata. 
  • Whether the Quality Assurance (Q/A) reviews have been completed and recorded.
  • Whether the FAIR self-assessment rating of the data has been completed. (Datasets with a low rating may require some remediation before they are published) 
  • The degree to which the data is described.  
  • The degree to which the provenance of the data has been established. 
  • Whether the data supports reproducible research. For example: there is clear distinction between raw data and data that has been cleansed and processed and what processing rules were applied, by what software, and in what order it was applied.  

What is FAIR data?

FAIR is best described by the following references:

What is FAIR Self Assessment?

FAIR self assessment is an initiative of the ARDC. ARDC have provided researchers and organisations with a web-based tool to self-assess the ‘FAIRness’ of their research data.

What is the Data Sensitivity field for?

See enhanced metadata, Data Sensitivity field.

My dataset is not coming out of embargo on the date that I set. Why not?

The RDR is a managed platform as a service which operates in UTC time; this time zone applies to embargo periods. As AEST is UTC+10:00, your dataset may not complete its embargo period until the following day.

Privacy Policy

Macquarie University’s privacy policy applies and can be viewed via the following link:

Macquarie University Privacy Policy

The figshare platform general privacy policy is also relevant:

Figshare Privacy Policy

Cookie Policy

When you visit our website and use our services, we may collect certain information by automated means, such as cookies. A "cookie" is a text file that websites send to a visitor's computer or other Internet-connected device to uniquely identify the visitor's browser or to store information or settings in the browser.

On figshare, we use two kinds of cookies: session cookies and persistent cookies. Session cookies exist only for as long as your browser remains open. Once you close your browser, they are deleted. Persistent cookies, in contrast, last beyond each visit to figshare and remain on your hard drive after you close your browser. The cookies used on figshare include those that are strictly necessary cookies for access and navigation, cookies that track usage (performance cookies) and remember your choices (functionality cookies).

We may use third-party web analytics services on figshare, such as Google Analytics. These service providers help us analyze how users use figshare. The information collected for this purpose (including your IP address and other information collected by automated means) will be disclosed to or collected directly by these service providers. These service providers may retain and use anonymised, aggregated data collected from users of figshare in connection with their own businesses, including in order to improve their products and services. To learn more about opting out of data collection through Google Analytics, click the link below: at google.com/intl/en/policies/privacy/partners.

We use information collected online through cookies and other automated means for purposes such as (i) recognizing your computer when you visit figshare, (ii) tracking you as you navigate figshare (iii) improving figshare’s usability, (iv) analyzing use of figshare, (v) managing figshare, and (vi) personalizing figshare. We also use this information to help diagnose technical and service problems, administer figshare, identify users of figshare, and gather demographic information about our users. We use clickstream data to determine how much time users spend on web pages of figshare, how users navigate through figshare, and how we may tailor figshare to better meet the needs of our users.

Your browser may tell you how to be notified when you receive certain types of cookies or how to restrict or disable certain types of cookies. Please note, however, that without cookies you may not be able to use all of the features of figshare.

We also may use the information we obtain about you in other ways for which we provide specific notice at the time of collection.

figshare is not designed to respond to “do not track” signals received from browsers

Terms and Conditions

Macquarie University’s INFORMATION TECHNOLOGY - CONDITIONS AND RULES OF USE apply and can be viewed via the following link:

Macquarie University Information Technology Terms of Use

Contact & Support

For enquires about research data collaboration opportunities with Macquarie University researchers, please contact eresearch-comms@mq.edu.au.

For general platform help and support, please see:

Figshare Help

Figshare Knowledge Portal

Figshare Support

For information about Macquarie University’s particular implementation of Figshare, please see:

Macquarie University Research Data Repository About

Macquarie University Research Data Repository Features

Macquarie University Research Data Repository How-To Guide (Coming Soon)

For further support or queries, please contact:

Online: Log a ticket 24x7 using OneHelp (requires an MQ OneID login)

Email: rdr.support@mq.edu.au

Phone:

IT Service Desk +61 2 9850-HELP (4357)

Australian Toll-free: 1800-MQHELP (1800 67 4357)